Lost Deed Poll Documents

If you have lost your original Deed Poll documents, what you do next depends on how you went about your name change.

If You Did Not Order Your Deed Poll with Us

Unfortunately, if you did not order your Deed Poll with us, we have no record of your name change. You need to apply for a new Deed Poll to replace your original one. The quickest way to do this is by filling in an application form online. After which you should receive your new Deed Poll in a matter of days. When entering your details, remember that you are replicating your lost Deed Poll. So when asked for your current name, give your previous name even if you have not used this name for some time.

Your new Deed Poll can be used to notify organisations of your name change. It will be accepted by all organisations as proof of name change. For people who have already notified relevant authorities using their original Deed Poll, you may simply want to keep a replacement for future use.

If You Ordered Your Deed Poll with Us

If you ordered your Deed Poll document with us, we may hold a copy of your document in our archives. However, this will depend on when you ordered the Deed Poll.

For Deed Polls ordered with us before December 2019

Individuals who filed Deed Poll applications with UKDP before December 2019, when the company was operating under another Business, cannot place a re-order with us, this is because when the company switched operating businesses the previous clients information was not passed on.

For Deed Polls ordered with us after December 2019

If you applied for a Deed Poll with us after December 2019, your document will have been automatically have been saved to the system. This means that after your application was completed, a copy of your Deed Poll document was saved with us.

Therefore, if you require a replacement or want to notify organisations more quickly, fill in the online application. We can send out the required number of documents in the post.

When you receive these additional copies, they need to be executed in the same way that the original document was. Since we hold no record of your signature or witness’s details, we will simply be providing you with a new document. Once complete, you can use these additional copies in the same manner as the original. They will be accepted by all organisations and departments as proof of your change of name.

To clarify, if you did not order your Deed Poll with us, we hold no record of your name change. As such, the service described above will not be available to you.

If You Had Your Deed Poll Enrolled

When changing your name by Deed Poll it is possible to have the document enrolled. Enrolling your Deed Poll is a voluntary procedure and a costly one. As such, very few people go through the process. It involves a copy of your Deed Poll being lodged in the Enrolment Books of the Supreme Court and a notice of your name change being published in the London Gazette.

If you have had your Deed Poll enrolled, which as mentioned above is unlikely, you may be able to obtain a copy of it either from the Supreme Court. Alternately, if five years or more have passed, the National Archives at Kew in Richmond, Surrey maintains a copy.

However, even those who have had their Deed Poll enrolled often choose to simply apply for a replacement with us. This saves the time and inconvenience of having to search for the stored copy.